INTRODUCTION 

CYENS Centre of Excellence (“CYENS”, “us,” or “we”) are committed to respecting your privacy and protecting your personal data. We define personal data broadly as information that directly identifies an individual or that makes an individual identifiable when combined with other information. . If you have any questions, please don’t hesitate to contact us. 

This Newsletter Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with CYENS’s email newsletter processes. In case of a conflict between this Privacy Notice and applicable law, applicable law will govern. 

This Privacy Notice only applies to the personal data of those who give us permission to process their personal data to receive our email newsletter and occasional email communication regarding events and activities at the Centre. This personal data is submitted directly to CYENS through the online data collection process and/or follow-up communications.  

This Privacy Notice does not apply to the personal data of our employees, partners, clients, vendors or any other person from whom CYENS collects personal data for other purposes. 

At CYENS we take your privacy seriously and are committed to ensuring that your personal data is protected in accordance with the EU General Data Protection Regulation (GDPR) and other local data protection laws and used in line with your expectations. 

By submitting your personal data to us, you acknowledge that you have read and understood this Privacy Notice and agree to the use of your personal data as set out herein. 

The privacy team at CYENS can be contacted at [email protected]  

PERSONAL DATA WE COLLECT 

The information we collect is given by you directly to us. Personal details that we obtain from you includes your name and e-mail address. Your email address is needed to ensure the delivery of the service to you as a subscriber. 

USE OF YOUR PERSONAL DATA 

We process your personal data, because you have given your consent to the processing of your personal data for the purpose of receiving one or more of the CYENS email newsletter and CYENS email communication. 

You may unsubscribe from receiving our newsletter and updates at any time by simply clicking the unsubscribe link provided in all communications you receive. 

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA 

Our processing of your personal data for the purposes mentioned above is based on your consent. 

DATA RECIPIENTS AND TRANSFERS  

Except to the extent necessary to accomplish the CYENS uses and purposes described in this Privacy Notice, we do not disclose your personal data to third parties. We do not otherwise share or sell your personal data to third parties. 

In order for you to receive our newsletter and updates it is necessary for us to share data about you with our e-newsletter platform provider. This is the platform which enables us to provide you with updates and also from which you can manage your subscription. 

They may also store and manage information on our behalf such as your email address, emails received, links accessed, and other details based on national or EU law. They will not use this information for their own purposes. 

We will also share your data if  it is necessary to protect our rights, property or safety or to protect the rights, property or safety of others. 

We will never share your data with any organisation to use for their own purposes. 

DATA RETENTION 

We only keep your personal data for the time necessary to fulfil the purpose of collection, namely until you unsubscribe from the mailing list. 

You can either write to us or email us and ask to be unsubscribed from the mailing list or follow the unsubscribe link at the bottom of the email newsletter or other email communication you have received. Appropriate action shall be taken within a week of receiving the request. 

DATA STORAGE AND SECURITY  

We employ organizational and technical security measures to protect your Personal Data, such as limiting access to your Personal Data, secured networks, and encryption. We ensure that your Personal Data is protected against unauthorized access, disclosure, or destruction by utilizing practices that are consistent with standards in the industry to protect your privacy.   

Please note, however, that no system involving the transmission of information via the Internet or the electronic storage of data is completely secure, no matter what reasonable security measures are taken. Although we take the protection and storage of your Personal Data very seriously, and we take all reasonable steps to protect your Personal Data, we cannot be responsible for data breaches that occur outside of our reasonable control. We will, however, follow all applicable laws in the event a data breach occurs, including taking reasonable measures to mitigate any harm as well as notifying you of such breaches as soon as possible.  

YOUR RIGHTS TO YOUR PERSONAL DATA  

As data subjects, are entitled to exercise the rights set out in the GDPR and domestic data protection legislation. The GDPR provides that data subjects have, subject to certain conditions and limits:  

• a right of access, to rectify and erase their Personal Data collected by us;  

• be informed about your personal data;  
• the right to data portability;  
• to request its restriction or to object to the Processing of their Personal Data.   
• In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your Personal Data for a specific purpose, you have the right to withdraw your consent for that specific Processing at any time.  
• obtain and reuse your personal data;  

• object to the processing of your personal data;  
• object to how your personal data is used in automated decision making, if applicable;  
• lodge a complaint with a supervisory authority; and  
• obtain a copy of Standard Contractual Clauses (if applicable).  

These rights may be limited, for example, if fulfilling your request would reveal personal data about another individual, or if you ask us to delete personal data which we are required by law to keep or which we need to defend claims against us.  

If we process your personal data in reliance upon your consent, you can contact us at any time to withdraw your consent.  

To exercise any of these rights, please contact us by using the contact details under the “Contact Information” heading below.  

We will respond to such requests in accordance with the requirements GDPR and privacy laws. Please note that in order to fulfil your request, we may need you to provide certain personal data to verify your identity. Depending upon GDPR and privacy law, individuals may also designate an authorized agent to exercise these rights on their behalf.  
The data subjects are entitled to file a complaint with a Supervisory Authority.  
If you wish to unsubscribe, then you can do so by using the link at the bottom of the email newsletter or other communication you have received. 

CHANGES TO THIS PRIVACY POLICY  

We reserve the right to modify, revise, or otherwise amend the Privacy Policy at any time and in any manner. If we do so, however, we will notify you and obtain your consent to the change in processing. Unless we specifically obtain your consent, any changes to the Privacy Policy will only impact the information collected on or after the date of the change.  

DATA PROTECTION OFFICER  

The Data Protection Officer we have appointed for you to contact in the event of questions or complaints regarding this Privacy Policy as follows: Anthoula Fotsiou Psoma at [email protected]  

IDENTIFYING THE DATA CONTROLLER AND PROCESSOR  

The Data Protection Officer we have appointed for you to contact in the event of questions or complaints regarding this Privacy Policy is Anthoula Fotsiou Psoma, [email protected]   

CONTACT US  

To ask questions or comment about this Employee Privacy Notice and our privacy practices or if you need to update, change, or remove your personal data or exercise any other rights,  
Via Email: [email protected]  
Via Mail:  CYENS Cenre of Excellence, Dimarchias Square 23, 1016 Nicosia, Cyprus  
Via phone: +357 757474